Licence audit and renewal review
What you pay, for whom and why — with the numbers.
$335 to review an invoice · $670 to audit a tenant of up to 50 seats.
Your subscription bill went up, but nobody joined or left?
It nearly always happens. Plans went up in price, the auto-renewal passed in silence, some seats still belong to people who left. Someone sits in two subscriptions with the same features. The vendor's statement will never tell you what exactly you were charged for.
A report you can check
By the end of the review you know what you pay for each month. We go through the subscriptions line by line: who has an account, who is on which plan, who used it in the last ninety days and who never did. In the contract: the renewal date, the cancellation window and the reason the price went up.
You end up with a list: what to drop, what to downgrade, what to move to annual billing and what that gives you over a year. Every line comes with a number and a consequence, not with advice to «tidy things up».
With that report you can go to the vendor or the reseller and talk about price — even if you renew without us.
- included: A list of accounts: who exists and on which plan
- included: Who has not logged in for ninety days and is pointless to pay for
- included: Overlapping subscriptions: one feature paid for twice
- included: External guests and service accounts everyone forgot about
- included: The vendor contract: renewal date and cancellation window
- included: What changes in price if you move to annual billing
- included: A list of what to drop and what to downgrade — with the yearly figure
- included: A written report and a talk about it with your accountant
- paid to the vendor: Licences stay on your own contracts — $0.00 markup
Your price
Invoice review
$335 one-off
Why the price went up and what to do about it
What the tier includes
- included: A read of the invoice lines and the terms behind the rise
- included: What you can drop by the next renewal
Subscription audit
$670 up to 50 seats
A full review of accounts and plans
What the tier includes
- included: A read of the invoice lines and the terms behind the rise
- included: A list of accounts, plans and the people who never use them
- included: A written report with the drop list and the yearly figure
Subscription audit up to 250 seats
$1,340
The same review when there are more seats
What the tier includes
- included: A read of the invoice lines and the terms behind the rise
- included: A list of accounts, plans and the people who never use them
- included: A written report with the drop list and the yearly figure
- included: A read of the contract and prep for the renewal talk
Extras
- not included: Subscription care after the audit$7.50 per seat a month
- not included: Moving email to another provider$85 per mailbox
- not included: Azure watch and invoice reviewfrom $1,290 a month
- not included: Transferring Adobe and Autodesk licences$2,570 one-off
- not included: VMware exit plan$4,030 up to 25 machines
- not included: Windows Server and SQL upgrade$1,120 per plan
- not included: Employee computers looked after$102 per seat per month
- not included: One-off work on subscriptions$112 an hour
Questions
We buy through a reseller. Will they take offence?
No. The audit looks at your subscriptions and your contract, not at somebody else's work. The report is written so you can take it to that same reseller and talk price in numbers. Who renews your subscriptions stays your call, after the review too.
How much money usually turns up?
Promising a number up front would be dishonest: some have no spare seats at all, others carry a third of their subscriptions in the names of people who left. Every line of the report comes with a yearly figure, so you weigh the price of the review against what we found yourself, rather than take our word.
The renewal is in two weeks. Can you make it?
Often yes. An invoice review takes a working day, a subscription audit up to fifty seats takes up to three. The first thing we look at is the cancellation window in the contract: it is often shorter than it seems, and it is what decides how much we can change before this renewal.
What do you need from us to start?
Read-only access to the admin console, the latest vendor invoice and the contract with them. Nothing has to change at this step: the audit only looks and counts. Edits come later, from your list and on your say-so.
Tell us how many accounts you have and where you buy the subscriptions — we will send a quote by email.
We have your request
We answer during the hours listed in the contacts at the foot of the page. The quote and the conversation come first — nothing is signed and nothing is charged.