---
title: "Moving off QuickBooks Desktop"
description: "We move your company file into QuickBooks Online, balances reconciled and history kept. $1,799 per company file, $1,250 for the second one."
locale: en
canonical: https://finleadgen.com/en/services/quickbooks-desktop-migration
source: https://finleadgen.com/en/services/quickbooks-desktop-migration.md
price_reviewed: 2026-08-06
---

# Moving off QuickBooks Desktop

The books move to the cloud in two weeks, with the history intact.

**$1,799 per company file · $1,250 for the second file.**

## What happens to your books if the old file stops opening one day?

Nobody knows. The file sits on one computer in the bookkeeper’s office, the copy on a USB stick in a drawer. The bookkeeper works remotely and logs into somebody else’s desktop. The bank report is put together by hand: the figures out of the programme do not add up. Updating would break the payroll link.

## A move after which the reports add up

Only a clean file goes to the cloud. Before the move we check it: duplicate contacts, open periods, broken links to accounts. Rubbish carried over as is stays rubbish — and you will be hunting for it in the cloud later, at a higher price.

First we move a copy and reconcile it: balance sheet, turnover, account and contact balances at the switch date. Anything off, we sort it out there and then — not when the bookkeeper puts together the first report for the bank.

We switch over at the weekend. The old file stays read-only, and for the first two weeks your bookkeeper works with our support alongside.

| What | State | Price |
| --- | --- | --- |
| File review: size, history, what moves and what does not | included |  |
| Clean-up before the move: duplicates and open periods | included |  |
| Chart of accounts, contacts, items and transactions moved | included |  |
| History up to three years, then year by year | included |  |
| Reconciliation of balance sheet, turnover and balances at a date | included |  |
| Access rights set up for the bookkeeper and the owner | included |  |
| Bank feed and transaction posting rules connected | included |  |
| The old file stays available read-only | included |  |
| Two weeks of support after the switch | included |  |
| QuickBooks Online subscription — billed by Intuit, our mark-up $0.00 | paid to the vendor |  |

## Your price

| Plan | Price | Note |
| --- | --- | --- |
| Company file | $1,799 per file | One legal entity, history up to three years |
| Second file and deeper history | $1,250 per file | Plus $450 for every year of history beyond three |
**Company file**
- Review and clean-up before the move
- Chart of accounts, contacts, items and transactions
- Balance sheet and balances reconciled at a date
- Access rights and bank feed
- Two weeks of support
**Second file and deeper history**
- Everything in the company file
- Each further file costs less than the first
- A year of history beyond three — $450
- Rush move in two working days — $175 per file

## Extras

| What | State | Price |
| --- | --- | --- |
| Rush move in two working days | not included | $175 per file |
| An extra year of history | not included | $450 per year |
| A second company file | not included | $1,250 per file |
| Books linked to your CRM and website | not included | from $1,780 per link |
| Data moved over from another system | not included | from $1,860 per source |
| Email migration and changing provider | not included | $85 per mailbox |
| Employee computers looked after | not included | from $102 per seat a month |
| One-off work on books and reports | not included | $90 an hour |

### Intuit moves the file for free. Why pay?

You can do it for free. That is one hour-long session with a size limit, and only the file itself gets moved. The clean-up beforehand, the reconciliation, bank rules, access rights and the links to payroll and sales are not part of it — and that is exactly where the time goes.

### How much history moves across?

Three years are in the price of the company file. Earlier periods move a year at a time, and that is a call to make at the review: often the balances at the switch date are enough, with the archive left read-only in the old programme.

### What happens to the work during the move?

The switch is set for a weekend. Until then the bookkeeper works as usual; afterwards, in the cloud, while the old file stays read-only. For the first two weeks support is right there, so questions do not pile up.

### Will the reports after the move match the old ones?

Yes. We reconcile before the switch, not after: the figures in the cloud must match the figures in the old file at the same date. Any gap is sorted out there and then. Whatever does not carry over to the cloud version we name in the review report — before work starts.

## Where to send the quote

Tell us how many company files you have and how many years of history you need — we will send the quote by email.