---
title: "Email migration and changing provider"
description: "Email migration with no lost messages. $85 per mailbox moved, $65 per mailbox from fifty up. A full switch to another provider is $110 per person."
locale: en
canonical: https://finleadgen.com/en/services/email-migration
source: https://finleadgen.com/en/services/email-migration.md
price_reviewed: 2026-08-06
---

# Email migration and changing provider

Mail, calendars and contacts — in their new home.

**$85 per migrated mailbox · $65 per mailbox from fifty up.**

## Who answers for your email if the move goes wrong?

Usually whoever agreed to try it over the weekend. Half the mailboxes moved, the other half lost their folders, calendars never came across, and mail goes to the old server one minute and the new one the next. By Monday the company is not working, and there is nothing left to roll back.

## A move with no lost messages

Your people work as usual while the move runs. First we copy everything that has piled up: messages, folders, calendars, contacts, shared mailboxes and rules. Then we switch delivery — in the evening or at the weekend, whenever you say.

We prepare the domain records in advance and change them ourselves: mail must not run in two directions for a day while the addressing updates. The old mailbox stays available until you say it can be closed.

On Monday morning your people open their mail and find their messages exactly where they were yesterday.

| What | State | Price |
| --- | --- | --- |
| An inventory of mailboxes, aliases, groups and shared calendars | included |  |
| Copying messages, folders, calendars and contacts | included |  |
| Shared mailboxes, mailing lists and forwarding rules | included |  |
| Domain records: delivery, sender signing, protection against spoofing | included |  |
| You pick the switchover time — evening or weekend | included |  |
| Catch-up of the messages that arrived during the copy | included |  |
| Mail set up on phones and in the programmes people work in | included |  |
| The old mailbox stays available until you say the word | included |  |
| New provider licences go on their own invoice, mark-up $0.00 | paid to the vendor |  |

## Your price

| Plan | Price | Note |
| --- | --- | --- |
| Mailbox migration | $85 per mailbox | $65 per mailbox from fifty mailboxes up |
| Switch to another provider | $110 per user | Mail, files, calendars and contacts |
| Audit and migration plan | $4,030 up to 50 users | $8,060 for 50–250 users |
**Mailbox migration**
- Messages, folders, calendars and contacts from every mailbox
- Message catch-up and delivery switched at your chosen time
**Switch to another provider**
- Messages, folders, calendars and contacts from every mailbox
- Files from shared drives and personal storage
- Groups, shared mailboxes and forwarding rules in the new place
**Audit and migration plan**
- An inventory of mail, domains, rules and everything hanging off them
- A schedule of works, a switchover time and how to go back
- The cost of the move for your number of mailboxes

## Extras

| What | State | Price |
| --- | --- | --- |
| Mail and access support after the move | not included | $7.50 per seat a month |
| Baseline security setup | not included | $2,120 up to 50 seats |
| Licence audit and renewal review | not included | from $335 per invoice review |
| One-off onboarding and offboarding of a member of staff | not included | $44 · $28 on a subscription |
| Moving the mail server to the cloud | not included | from $1,290 a month |
| Windows Server and SQL upgrade | not included | $2,460 per server |
| Employee computers looked after | not included | $102 per seat per month |
| One-off mail work | not included | $112 an hour |

### How long will the company be unable to work?

Not at all. The copy runs while people keep working in the old place, and switching delivery takes minutes and happens in the evening or at the weekend — whenever you say. Messages that arrive during the copy are caught up afterwards.

### Will the old mail stay? All the years of it?

It stays. We move what is in the mailbox, folders and dates included — not just the last few months. And the old mailbox is not closed straight away: it stays available until you tell us the messages are all there.

### We run our own mail server in the office. Is that harder?

Dearer, no: the price is still counted per mailbox. Longer, yes: we have to take off the rules, the shared mailboxes and everything that has grown around the server over the years, and carry it to the new place. That is exactly what the audit and the plan are for when there are many mailboxes.

### Who pays for the new provider's licences?

You do, and you pay them directly. We add no mark-up to their invoice — it is printed as a number on ours. Some providers give the first year free when you leave a competitor: we tell you that before the work starts, not after.

## Where to send the quote

Tell us how many mailboxes you have and where you are moving from — we will send a quote by email and call you if that is easier.